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3. Time management
Questions for Discussion
Exercise 1. Use your target vocabulary to replace these explanations.
Exercise 2. Complete these sentences using your target vocabulary in the appropriate form.
Tips for Topic Development
The work of managers is fragmented. During the day they have to do a number of tasks, some fairly trivial, others highly important. The problem is that very often managers find it difficult to distinguish between really important and less important tasks. Another difficulty is that managers must constantly respond to the demands that others make on their time. For example, just as they are ready to tackle a report, a customer will ring up unexpectedly, or a friend will drop by their office for a chat. In a word, there is always something or someone to divert them from what they should really be doing.
The best way to control their time is to find out where the time goes. The usual method is to log the task managers have to perform. One way of logging time is to note down all the activities and indicate how long they take. Managers can always analyze their time logs and rethink their work schedule by getting rid of unproductive or time-wasting activities. Besides, a manager must learn how to delegate tasks to create more time so that he can attend to important tasks.
There are certain ways a manager can control time: to set aside certain times for important tasks, to work out the jobs for the coming week and list them in order of priority. He can also set deadlines for carrying out important activities.
Agree or disagree with these statements.
Personal Time Management is about controlling the use of your most valuable (and undervalued) resource.
The absence of Personal Time Management is characterized by last minute rushes to meet deadlines, meetings which are either double booked or achieve nothing, days which seem somehow to slip unproductively by, crises which loom unexpected from nowhere. This sort of environment leads to inordinate stress and degradation of performance: it must be stopped.
Poor time management is often a symptom of over confidence: techniques which used to work with small projects and workloads are simply reused with large ones. But inefficiencies which were insignificant in the small role are ludicrous in the large. You can not drive a motor bike like a bicycle, nor can you manage a supermarket-chain like a market stall.
The reason Time Management is poorly practiced is that it so seldom forms a measured part of appraisal and performance review.
Personal Time Management has many facets. Most managers recognize a few, but few recognize them all. There is a simple concept of keeping a well-ordered diary and the related idea of planned activity. But beyond these, it is a tool for the systematic ordering of your influence on events, it underpins many other managerial skills such as Effective Delegation and Project Planning.
Personal Time Management is a set of tools which allow you to eliminate wastage, be prepared for meetings, refuse excessive workloads, monitor project progress, allocate resource appropriate to a task’s importance, ensure that long term projects are not neglected, plan each day or week effectively and to do so simply with a little self-discipline, (by Gerard M Blair, Personal Time Management for Busy Managers)
Say which of the statements below are true and which are false.